General Office Assistant - PT/Hourly - Districtwide

Community Colleges of Spokane - Spokane, WA (17 months ago)

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DESCRIPTION

Community Colleges of Spokane is accepting applications to develop an applicant pool of qualified candidates for future part-time, non-permanent General Office Assistants located in Spokane County at Community Colleges of Spokane (CCS) District Office, Spokane Community College (SCC), or Spokane Falls Community College (SFCC).

In support of office operations, perform clerical duties such as maintaining record keeping/filing systems and/or data base files, serving as receptionist, answer routine questions (in person or by phone), copying materials, and performing mathematical calculations.

DUTIES AND RESPONSIBILITIES
Under general supervision answer routine questions (in person or by phone); refer students/visitors to appropriate person/department.
Receive, sort and distribute mail, take messages.
Maintain records and perform filing duties.
Post information to various departmental, financial, or other records according to established procedures and standards.
Operate office equipment such as computer, typewriter, copy-machine, calculator, and perform routine word processing and terminal input.
Perform related duties as required

COMPETENCIES & OTHER REQUIREMENTS

REQUIRED COMPETENCIES (Minimum Qualifications)
Computer skills, familiarity with Microsoft Office programs.
Excellent communication skills (oral and written).
Acceptance of the responsibility to promote the welfare and best interests of students at all times.
A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.
A demonstrated understanding and value for the contributions that a diverse workforce can make to the success of the organization and the students we serve.

CONDITIONS/TERMS OF EMPLOYMENT

PHYSICAL REQUIREMENTS
Work is sedentary in nature. Frequent repetitive hand and wrist motions. Frequent use of computer and exposure to terminal screen in performing work assignments. Frequent need for oral and auditory communication.

HOURS OF WORK
Work schedule will be determined by the supervisor. Position is eligible for paid sick leave benefit with an accrual rate of one hour for every 40 hours worked. Part time hourly jobs are not intended to exceed 1050 hours of work within any 12 month period from the original date of hire. If a part time job exceeds 1050 hours an employee has a right per WAC 357-19-450 to petition for remedial action within thirty days of exceeding the 1050 limit.

CONDITIONS OF EMPLOYMENT
This position is an at-will employment position where the employer can terminate employment at any time for any reason (other than illegal reasons) and the employee can resign his or her employment at any time, for any reason.

Persons hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Positions in Head Start require a post offer/pre-employment physical. Requires criminal background check. If using personal vehicle for travel, proof of driver's license and car insurance required. Due to the amount of applications received, applications are kept on file for only four months. This position will be designated a bargaining unit position after a part time employee works 350 hours or more in any consecutive twelve month period.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

CCS online application including supplemental questions.
Cover letter addressing your qualifications as applied to the responsibilities of this position. *
Comprehensive resume *
Names, addresses, and telephone numbers of three professional references*
College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required to be included as an attachment to your application prior to submission.

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.
Position is eligible for paid sick leave benefit with an accrual rate of one hour for every 40 hours worked.