Executive Assistant

Aerotek - Hanover, MD (30+ days ago)

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Aerotek has an immediate opening for an Executive Assistant at the corporate office in Hanover, MD.

Job Summary:
Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. A wide degree of creativity and latitude is expected. This position supports multiple VP's.

Essential Functions:
Maintains and updates calendars and coordinates scheduling and conference calls
Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required. Screens phone calls and dictates messages as required
Provide high-level administrative support to the executives of varying levels, i.e. presentations, handle tasks of a highly confidential nature, reports, travel and lodging, itineraries, personal expense reports and other tasks, meeting minutes, calendars
Plan meetings of varying sizes
Communicating effectively, both verbally and in writing
May partner with Director of Communications when it pertains to an Executive correspondence
Travel to meetings as needed
Partner with Professional Development to be a liaison between PD and field offices

Minimum Education/Abilities/Skills:
Associate's degree or its equivalent with 2 years of experience in the field or in a related area
Time management and ability to meet deadlines
Strong organizational skills and ability to multitask
Problem-solving and decision making skills
Strong interpersonal skills
Exceptional attention to detail