Administrative Assistant to the Music Director

The Cincinnati Symphony Orchestra - Cincinnati, OH (5 months ago)

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Position Summary:
This is a part-time, salaried position, provides administrative and clerical support to the Music Director. The Administrative Assistant will ensure the Music Director has an organizational presence even when he/she is out of town, and will bolster the effectiveness, impact and focus of his/her work while present in Cincinnati. This position will provide additional departmental support for artist-related matters.

20-22 hours/week, on average. Ranging from 32-40 hours during Music Director conducting weeks, to 10-12 hours in other weeks.

Job Responsibilities:
Manage and prepare Music Director’s CSO calendar, liaising with the President, VP & General Manager and Director of Artistic Planning & Administration on details, updating as necessary during CSO conducting weeks and administrative periods.
Coordinate philanthropy, communications, marketing and education/community engagement requests with appropriate staff.
Handle correspondence via e-mail, phone and letter.
Arrange CSO business travel and transportation arrangements, domestic and international.
Maintain relationship with Mostly Mozart Festival and Askonas Holt staff regarding travel and information requests.
Complete various tasks, including but not limited to: concert wardrobe dry cleaning, meal runs and Green Room grocery shopping, office cleaning, etc.
Provide transportation for Music Director and guest artists as needed.
Liaise with contractors and vendors, plus partner with Executive Assistant to the President and other administrative staff to complete assignments, as needed.
Oversee and manage special projects, plus other duties, as assigned.
Other duties as assigned
Success in the position requires excellence in the following areas:

High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Ability to interact and communicate with individuals at all levels of the organization.
Precision and accuracy in all work deliverables and communications.
Constant attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Excellent time management skills, punctuality, and a strong ability to prioritize.

Reporting Relationship:
The Administrative Assistant to the Music Director reports to the Director of Artistic Planning and Administration, CSO and May Festival.

Qualifications:
Experienced, career-minded individual, with a passion for the performing arts.
Minimum three years of experience as an administrative or executive assistant and a Bachelor's Degree relating to the field, or a demonstrated history of success as a personal or administrative/executive assistant.
Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, PowerPoint).
Prior experience in music and the ability to read music a plus.
A flexible schedule with availability on nights and weekends during Music Director’s CSO conducting weeks and administrative periods.
Knowledge of instrumental/orchestral repertoire as well as a facility with multiple languages and prior world travel.

Compensation and Benefits: The Administrative Assistant to the Music Director position garners a competitive salary and opportunity to work for an artistically thriving and financially stable nonprofit organization.

A Commitment we value

Music teaches us it is precisely in the harmonious blending of different notes, different pitches, different dynamics, different instruments, different musicians, and different voices, that we find comfort, satisfaction, and joy. We celebrate and practice these truths in music, in community and in our daily lives.

The CSO’s commitment to diversity and inclusion reflects its firm belief that diversity and inclusion are good and essential, and in our best interest. By standing together and working together in our differences, we can achieve more. We encourage minority and female candidates to apply.

Please send cover letter and resume to:
hr@cincinnatisymphony.org
Please put “Administrative Assistant” in the subject line.