Executive Assistant

Sahouri Insurance & Financial - McLean, VA (4 months ago)

Apply Now

The Executive Assistant’s responsibility is to support the Chief Executive Officer (CEO) in a timely, personalized and professional manner. The Executive Assistant will perform a variety of administrative tasks and work independently on various projects, from conception to completion.

The successful candidate must be able to work under pressure, handle a wide variety of activities and confidential matters with discretion, well-organized, have great time management skills, take the initiative and work with minimal guidance.

Responsibilities:

  • Act as the point of contact between the CEO and executive, employees, clients and partners.
  • Manage the CEO’s schedule and ensure it is followed and respected. Schedule appointments and meetings. Manage, maintain and update the CEO and executives’ calendars.
  • Keep the CEO well informed of upcoming commitments and responsibilities.
  • Prepare the CEO for internal and external meetings (agendas, documents, briefings).
  • Compose, edit and prepare correspondence such as letters, emails, etc.
  • Follow up on contacts on behalf of the CEO and support the cultivation of ongoing relationships.
  • Attend meetings (internal & external) with the CEO when needed and take minutes.
  • Research and follow up on issues and concerns addressed to the CEO. Work closely with them to determine appropriate course of action or response.
  • Manage and follow up on assignments, projects and requested appointments.
  • Schedule, lead and manage events such as luncheons.
  • Manage and complete monthly expense reports in SAP Concur.
  • Coordinate travel arrangements; prepare itineraries and plan logistics.
  • Perform general administrative duties such as backing up phone calls for the office, organizing, etc.
  • Handle personal matters as needed.

Qualifications and Requirements:

  • Experience supporting C-Level Executives or similar role.
  • Strong organizational and time management skills, with excellent attention to detail.
  • Strong interpersonal skills.
  • Strong written and verbal communication skills.
  • The ability to work independently and in a fast pace environment.
  • Forward looking thinker, who actively takes the initiative and proposes solutions.
  • Proficient in Microsoft Suite and Social Media.
  • Manage tasks using independent judgment and initiative.
  • Discretion and confidentiality.
  • High School degree.
  • PA diploma or certification is a plus.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Monday to Friday

Ability to Commute/Relocate:

  • McLean, VA 22102 (Required)

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Administrative Experience: 3 years (Required)

Work Location:

  • One location

Work Remotely:

  • Temporarily due to COVID-19