Job Description and Duties
Applicants seeking to gain eligibility for Staff Services Analyst may view and take the required exam by clicking:
https://www.calcareers.ca.gov/CalHRPublic/Search/ExamSearchResults.aspx#classid=2151
Job Description:
Under the supervision of the Operations Dean and other division leadership, the Staff Services Analyst (SSA) provides administrative and analytical support to the Executive Vice Chancellor and other division leadership for day-to-day operations as well as division programs or projects. This includes preparing correspondence in various formats, meeting facilitation, preparing spreadsheets, reports, presentations, and other operational and strategic communication support, and working within a team environment to perform annual planning of program or project goals. The incumbent also collaborates with other division’s operations team to achieve divisional goals and objectives.
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Job Duties include a full-time telework scheduled within the state of CA.
You will find additional information about the job in the Duty Statement.
Working Conditions
Ability to use standard computer and/or office machines for an extended period of time.
Communicate in a clear and concise manner
Work in a climate-controlled, open office environment under artificial lighting.
Exposure to computer screens and other basic office equipment.
Periodic public speaking/presentations are required.
Ability to effectively telework within the state of CA
Hybrid work setting provided
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Job Code #:
JC-374546
Position #(s):
364-700-5157-012
Working Title:
Staff Services Analyst
Classification:
STAFF SERVICES ANALYST
$3,534.00 - $4,428.00 A
$3,826.00 - $4,789.00 B
$4,588.00 - $5,744.00 C
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Department Information
The California Community Colleges is the largest system of higher education in the nation, with 1.8 million students attending 116 colleges. Our colleges provide students with the knowledge and background necessary to compete in today’s economy. With a wide range of educational offerings, the colleges provide workforce training, basic courses in English and math, certificate and degree programs and preparation for transfer to four-year institutions.
The mission of the California Community Colleges Board of Governors and the Chancellor's Office is to empower the community colleges through leadership, advocacy and support.
The Chancellor’s Office values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We share responsibility for creating an equitable, diverse and inclusive community and we see these values as connected to our mission and critical to ensure the well-being of our staff and the students we serve.
For more information, see http://www.cccco.edu/
Special Requirements
A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position The SOQ demonstrates your ability to present information clearly and concisely in writing. The SOQ should include responses to the questions listed below. It should be no longer than two pages, single-spaced. A resume or cover letter will not be considered a substitute for the required SOQ. Each response within the SOQ must include reference to the correlating number and/or question.
1. Describe how your knowledge, skills, and experience meets aligns with the duty statement and the desired qualifications.
2. Explain why you would like to work for the CA Community Colleges Chancellor’s Office.
3. Use a specific example to describe your work ethic and how it makes you successful.
Please do NOT add any confidential information to your application or supporting documentation such as: social security number, date of birth, disability information, LEAP status, examination scores, pictures, etc.
When submitting supporting documents, PDF file format is preferred.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Application Instructions:
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/19/2023
Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages: You may submit your application and any applicable or required documents to:
Board of Governors, California Community Colleges
Attn: Human Resources Office
1102 Q Street, #4400
Sacramento, CA 95811
Address for Drop-Off Application Packages: You may drop off your application and any applicable or required documents at:
Board of Governors, California Community Colleges
Human Resources Office
1102 Q Street, #4400
Sacramento, CA 95811
08:00 AM - 05:00 PM
Required Application Package Documents: The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Degree and/or School Transcripts
- Statement of Qualifications -A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position. The SOQ demonstrates your ability to present information clearly and concisely in writing.Please see the Special Requirements section of this job advertisement for specific SOQ requirements.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
1. Experience as an administrative assistant or analytical and/or administrative support to executive management.
2. Advanced working proficiency in using a computer software including Microsoft Word, Outlook, Excel, and PowerPoint, Visio, web tools and search capabilities.
3. Ability to communicate professionally, confidently, and courteously in a clear and concise manner in a diverse community.
4. Ability to work independently, take initiative and anticipate needs with minimal guidance or direction.
5. Focused attention to detail and consistent follow-through, and quality of work.
6. Multitask in a busy environment, meet deadlines, and adjust to changing priorities in a cooperative manner.
7. Ability to handle sensitive situations with tact and diplomacy, and maintain confidentiality. 8. Strong organizational skills.
Benefits
Benefit information can be found on the CalHRwebsite and the CalPERSwebsite.
Chancellor's Office team members are eligible for a number of benefits. Health benefits and leave programs are available for most team members.
- Telework Schedule Options
- Tuition Reimbursement up to $1500 for eligible employees
- Transfer, Training and Advancement Opportunities
- Discounted Public Transit
- Numerous Discounts for CA State employees through LifeMart
Please see the California Department of Human Resources benefits website: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspxfor further information.
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
Applications submitted without a Statement of Qualifications (SOQ), verification of education, and resume will be considered not interested in this position. Applications without a clearly identified SOQ or a SOQ that does not address the topics requested will be considered not interested in this position. Resumes and cover letters do not take the place of the SOQ.
This position is designated Conflict of Interest, disclosure of economic interests is required.
Education Verification
When you are applying for a classification with an educational requirement that you are basing your eligibility on, you MUST provide a copy of your degree or transcripts as proof of meeting the education requirement from the classification specification (link on the right side of the screen under "Additional Documentation").
Example: if you are applying for Staff Services Analyst based on your Bachelor's degree, you must attach a copy of your degree or transcript showing the degree you obtained. Applicants who fail to provide this information may be disqualified.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Job Type: Full-time
Pay: $3,534.00 - $5,744.00 per month
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Work Location: Hybrid remote in Sacramento, CA 95811
