Office Services Specialist #COVAentryleveljobs

Virginia Department of State Police - Chesapeake, VA (9 months ago)

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The Virginia Department of State Police is seeking qualified applicants for an Office Services Specialist position in Division 5, located in Hampton, Virginia. This is a Non-Exempt; therefore, this position is subject to the provisions of the Fair Labor Standards Act. DUTIES: ? Maintains Leave and Payroll Records for Sworn and Non-sworn Employees. ? Provides Administrative Assistance and Support to the Division and Area Staff. ? Composes routine and confidential correspondence and reports in accordance with policy and procedures. ? Compiles data for monthly Safety Work Zone Report for overtime purposes; and completes Motor Carrier Covert Activity Report. ? Oversees preparation of outgoing mail and maintains automated files and records.
Minimum Qualifications
QUALIFICATIONS: ? Working knowledge of payroll processing and administrative procedures; clerical accounting and computational arithmetic; general office practices and procedures; basic filing principles associated with manual and automated systems; and grammar, punctuation, and usage. ? Skill in operating computers and using Microsoft Office applications; and operating standard office equipment such as copiers and fax machines. ? Demonstrated ability to interpret and apply administrative operational policies and procedures; perform mathematical computations; review timesheets for accuracy and completeness, and maintain associated leave and payroll records; collect and assemble information and prepare correspondence, reports and memoranda; prioritize and organize work, making independent decisions; work independently and as a member of a team; and communicate effectively orally and in writing in English. ? Graduation from high school or equivalent. ? Progressively responsible administrative experience. ? Must be able to serve as a Notary Public. ? An equivalent combination of training and experience indicating posssession of the preceding knowledge, skills, and abilities may substitute for this education and experience. POLYGRAPH EXAMINATION, BACKGROUND INVESTIGATION, FINGERPRINT-BASED CRIMINAL HISTORY CHECK AND PRE-EMPLOYMENT DRUG SCREENING REQUIRED SUBJECT TO RANDOM DRUG SCREENING Elements of the selection process for this position will also include the screening of applications; interviewing of qualified candidates; and salary negotiations. The pre-employment process can take approximately up to three (3) months to complete. The anticipated duration of this process is determined by the successful completion of the above items. Applicants must live in states east of the Mississippi River. Military applicants must live in or home of record must be in one of the states east of the Mississippi River.
Preferred Qualifications

Special Requirements
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their state application. Applications and/or resumes will only be accepted on-line through the Recruitment Management System at https://virginiajobs.peopleadmin.com and must be received by 11:59 P.M. on November 25, 2019. For questions, please contact the Employment Unit of the Human Resources Division at employment@vsp.virginia.gov. EEO EMPLOYER REASONABLE ACCOMMODATION UPON REQUEST AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY